Service Specific Privacy Notices

Finance Privacy Notice

East Northamptonshire Council is committed to protecting your privacy when you use our services. This Privacy Notice explains how we use information about you and how we protect your privacy.

Your personal information – what we need and why

The Finance Department at East Northamptonshire Council (the data controller) will only collect the minimum amount of personal information from you in order to deal with your enquiry. The information you provide may be held as part of our accounting system. It is necessary to hold this information to allow us to deliver the services you request, monitor service provision and improve where we need to. However for VAT & tax purposes we adhere to HMRC policy.

What allows us to process your data?

We process your personal information in line with our legal obligations under the following legislation:

  • Housing Act 2004
  • Local Government Act 1972
  • Local Government Act 2000
  • Local Government Finance Acts 1988, 1992 and 2012
  • Local Government Finance Act 1992 and Council Tax Benefit Regulations
  • Localism Act 2011
  • The prevention / detection of crime, including false representation in accordance with the Fraud Act.

We may also rely upon performance of a contract as our legal basis or legitmate interest to process your information. Where we rely on our legitimate interest you will have the choice whether or not to provide your personal information and you have a right to object at any point. We do not collect or hold any special categories data for this processing.

Who does the council share your data with?

We will share your personal information internally with any other department in order to gather information to deal with your enquiry. We will always keep your personal information safe and no other third parties have access to your information unless the law expressly allows them to.

How long does the council keep your data?

The council will keep your personal information (name, address, contact details) for only as long as the query is outstanding, after which time it will be securely destroyed.

For accounting purposes East Northamptonshire Council will hold information in line with HMRC policy.

HMRC retention policy states:

The default standard retention period for HMRC records is 6 years plus current, otherwise known as 6 years + 1. This is defined as 6 years after the last entry in a record followed by first review or destruction to be carried out in the additional current (+ 1) accounting year.

Records must only be retained beyond the default HMRC retention period if their retention can be justified for statutory, regulatory, legal or security reasons or for their historic value.

Your data rights and our privacy statement

For further information about how East Northamptonshire Council uses your personal data, including your rights as a data subject, please see our Privacy Policy on the website. If you are unhappy with the use of your personal data or require further information please contact the council's Data Protection Officer.

More information

  1. Service Specific Privacy Notices
  2. East Northamptonshire Local Plan & Neighbourhood Plans
  3. Council Tax and Housing Benefit
  4. Economic and Commercial Development Contact Database
  5. Houses in Multiple Occupation(HMO) Application
  6. National Taxi Database (NR3)
  7. Central Licensing Administration Unit
  8. Building Control
  9. Employee Privacy notice
  10. Safety and Resilience
  11. Garden Waste
  12. External Funding
  13. Housing Allocation and Homelessness
  14. Business Rates
  15. Recruitment Privacy Notice
  16. Environmental Protection, Health Protection and Private Sector Housing Privacy Notice
  17. Filming and Photography
  18. Housing Needs
  19. Comms - Press Contacts Privacy Notice
  20. Destination Nene Valley
  21. Facebook Privacy Notice
  22. Twitter Privacy Notice
  23. Councillors Privacy Notice
  24. Finance Privacy Notice (you are here)
  25. Monitoring Officer - Code of Conduct Complaints and Register of Interests
  26. The Data Protection Officer
  27. Land Charges Privacy Notice
  28. Disabled Facilities Grant
  29. ICT Services Wifi Service Privacy Notice
  30. ICT Services GIS Mapping Service Privacy Notice
  31. ICT Service Desk - Staff and Councillors
  32. Electoral Services Privacy Notice
  33. Customer Services Privacy Notice
  34. Customer Services - My Account
  35. Planning Services Privacy Notice
  36. Community Safety, Safeguarding and the Conducting of Domestic Homicide Reviews
  37. Covid 19 Privacy Notice
  38. Corporate Support Privacy Notice
  39. Chief Executive's Office Privacy Notice
  40. Customer Appointments
  41. Transfer of personal data to North and West Northamptonshire Unitary Councils
  42. Northants Warm Homes Partnership
  43. Test and Trace Support Payments
  44. Tourism Competition Notice