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Service Specific Privacy Notices

Councillors Privacy Notice

Your personal information – what I need and why

When you ask for my help or assistance, as your elected councillor for (ward name), I will usually need to collect your name, address and contact information together with details of the problem or concern, to help me respond to your request/query. I will only ask you for the absolute minimum personal data I need to do this.

What allows me to collect your personal information?

To collect and use your personal information, it is necessary for me, as your Councillor, to have a lawful basis for processing.  The main bases that cover my work with your personal information are:

  • A task in the public interest or where, because of my role as a Councillor, I am authorised to use your personal information.
  • Consent when you provide your information and ask me to act on your behalf.

For any special category data you provide to me as your councillor, such as your medical information, I will mainly rely on your express consent (provided in writing) to use this data.

How I keep your information safe.

The security of your data is really important to me. Any information you provide will be held securely and only shared where it is necessary to help deal with your request.

Who will I share your information with?

Where your information needs to be shared with another party, I will inform you of my intentions to share, unless there is a legal reason no to do so. I will only share the absolute minimum data necessary and I will ensure it is shared securely.

Examples of people/organisations I may need to share with are:

  • Officers at East Northamptonshire Council/Northamptonshire County Council.
  • Other relevant agencies and bodies, such as other local authorities, government agencies, public bodies, health trusts and support organisations.

How long do I keep your data

I will only keep your personal data for as long as I need it to fulfil my obligations, and to comply with any legal requirements for keeping certain types of data. 

Where information is shared with an Officer of the Council, the Council’s retention schedule will apply. For more information about your privacy and how your information will be used if shared with the council, please see the council’s privacy notice.


Information about your rights and what to do if you are unhappy with my use of your personal data can be found in the council’s privacy notice.